World Virtual Conferences Forum

Overview

“Our conference organizing committee just decided to switch our physical conference to online. But the conference is supposed to start in three weeks, and none of us have ever even been to a virtual conference, much less put one on! Where do we start??”

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In March 2020, an WVCF Presidential Task Force was formed to provide quick advice to conference organizers suddenly facing the need to move their conference online in light of the social distancing recommendations and global restrictions on travel due to the COVID-19 pandemic. We provide concrete advice for events of all sizes. We discuss the tasks required of organizers, specific platforms that can be used and financial considerations. We collect examples of conferences that have gone virtual and lessons learned from their experiences.

As both heavy users of these technologies and researchers responsible for developing them, the WVCF community is especially well-positioned to offer advice that we hope will be helpful to other groups dealing with the same problems.

What Is Virtual Conference

With the development of advanced technology, virtual conference is increasingly used to bring people in various locations together so they can conduct business. Virtual conferences have become a more and more popular and acceptable medium to develop and reach large audiences. Businesses in various kinds of industries have realized that online virtual conferences are far cheaper than face-to-face events.

To learn more about virtual conference, here we are going to show you what is virtual conference and the main types of virtual conference.

1. What Is Virtual Conference?
2. Three Types of Virtual Conference

1. What Is Virtual Conference?

Virtual conference allows remote participants to access live onsite meetings and events from their computers even on the other side of the planet. Virtual conference is hosted entirely over the Internet; participants have no need to get together in a conference room. Through a conference website or video conferencing tools designed specifically for the virtual experience, participants can join in virtual meetings with ease.

virtual-conference

In addition to the live events, virtual conference includes discussion forums, networking opportunities, a conference resource center, the ability to search for and chat with other conference participants, and other features. All of these are specifically designed to give virtual participants the same opportunity to get the same meeting experience as onsite attendees.

2. Three Types of Virtual Conference

Video conference, teleconference, and web conference are three main types of virtual conference, which are applied to different kinds of situations or industries. Here is a brief introduction on the three types.

types-of-virtual-conference

2.1 Video conference

A video conference allows participants to not only hear but also see each other during a meeting with a computer video camera and microphone or the built-in camera of mobile device. There are various kinds of video conference providers in the current market, such as Skype, Zoom, and ezTalks. People who want to join a video conference need a video conferencing software, a computer with webcam and microphone speaker equipped or a mobile device and a fast Internet connection.

This type of virtual conferences is often used for interviewing job candidates in faraway locations or delivering group online meetings for business. It is also used for meeting with employees who work at home and telecommute, as well as to connect to long-distance clients. Video conference is additionally beneficial in online training, for holding brainstorming sessions or for project-planning sessions.

2.2 Teleconference

A teleconference connects meeting participants via phone lines. This can be accomplished through landlines or cellular devices, which allows numerous people to connect simultaneously from multiple locations. It includes telephone conferencing, phone conferencing and audio conferencing, etc.

The downside of teleconference is that there is no visual reference for meeting participants, and people have no access to identify who is speaking and cannot see each other. This format can be more effective if all teleconference participants are introduced beforehand, and if each person identifies himself before commenting.

2.3 Web Conference

Web conference is an umbrella term used to describe the process of using the Internet and a web browser to connect individuals or groups together from separate geographic areas for educational or training webinars, collaborative online meetings, video conferencing, or live presentations in real time.

Web conference allows real-time point-to-point communications as well as multi communications from one sender to many receivers. It offers data streams of text-based messages, voice, and video chat to be shared simultaneously, across geographically dispersed locations.

 

Connect Global Audiences & Maximize Engagement with a Virtual Conference

Connect with the Audience in Real-time with Chat Tools

Make the conference an unforgettable experience for the attendees by enabling them to chat with you through audio, video or text messages. Resolve their queries and equip them with more information through chat forums in a virtual conference. Allow the attendees to benefit from a group chat or have a one-on-one interaction with you.

Tell Your Story with Videos & Presentations

Engage your audience with visuals

  • Share information in the form of videos, documents, and presentations to help the attendees in understanding it better.
  • Allow attendees to download or save information for future reference

Boost Engagement with Live Webinars & Breakout Sessions

Invite a lineup of speakers to talk about topics your audience cares about through a series of live webinars. Get the audience involved with Q&A and make it a 2-way conversation.

Measure the Impact of Your Virtual Conference with Insights & Reports

Learn more about your audience through detailed reports, identify participation trends and know what to improve next time for better event ROI.

A Dedicated Customer Support Team at Your Service

Sit back and relax as a super responsive customer support team does all the work for you to ensure a hassle-free virtual conference. From setting up the event to its launch, everything is done seamlessly by the support team.